Job Ad: Senior Programme Associate

Job Ad: Senior Programme Associate

Role: Senior Programme Associate

Office: Abuja Nigeria

Hours: Hybrid (3 Days onsite)

Introduction 

Youth Network for Community and Sustainable Development (YNCSD) 

The Youth Network for Community & Sustainable Development is a youth-led movement catalyzing social change by engaging young people on critical sexual and reproductive issues affecting them and amplifying their voices to speak for Human  Rights, through targeted advocacy to key players, capacity building and development,  communications and media engagements, partnerships and programme implementation.  We also work on a broad range of issues such as Gender, Governance and Environment,  however, our priority over the years has been on Sexual and Reproductive Health &  Rights 

Since its inception, YNCSD has been catalyzing efforts of young people towards ending  Female Genital Mutilation/Cutting (FGM/C) and gender-based violence, through effective programming that transforms social norms underpinning these practices as well as promoting reproductive health and rights for women and girls. Part of our activities is to ensure that every pregnancy is wanted and that women and girls have access to reproductive health services and are given the opportunity to exercise full agency over their bodies. We pride ourselves to be a leading youth-led organization delivering quality programmes and interventions for our donors and partners based in Nigeria and globally.  

YNCSD seeks a fierce feminist to join us as a Senior Programme Associate who will be responsible for the management of our portfolio of projects ensuring that donor requirements and organizational requirements are met. The successful applicant will have a track record of ensuring projects are delivered on time and within budget.

Specific duties: 

Responsibilities

Project Management

Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director as appropriate

Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed.

Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals

Leads recruitment efforts for staff under the supervision of a manager/director, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, and providing finalist feedback

Supports monthly forecasting for project budget; drafts monthly budget and staffing memos; participates in the corporate budgeting process as requested

Provides review of local expenses, supporting documentation, and draft invoices to manager for review and approval

Analyzes and submits award invoices and backup documentation; drafts subawards and modifications; liaises closely with subaward partners on contractual issues

Completes data entry of monthly project invoicing, subaward partner and consultant information, expense reports, and other types of data as requested

Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with travelers to collect expense reports and required backup documentation

Processes monthly wire transfer requests and provide initial reviews to ensure completeness and accuracy; submits final wire transfer request package for approval

Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding

Leads Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate

Schedules and leads meetings prepare agenda, and captures notes as appropriate

Participates in internal and external training events to strengthen core competencies for project management in line with donor regulations and Chemonics corporate standards

May contribute dedicated time to other workstreams and functions to achieve Business Development (BD) goals, including new business, operations, and technical practice contributions

New Business and Technical Development

Participates on proposal teams in specific line roles of project and programme design. Leading the development of certain aspects of proposals and concept notes. 

Travels when appropriate to conduct information-gathering regarding new business efforts, including meeting with potential subaward partners

Contributes to technical practice(s) as required by BD and corporate needs and performs other duties as required

Prepares matching budgets and costings for projects.

Qualifications:

Bachelor’s degree or equivalent work experience

Minimum 2 years of relevant administrative or professional work experience, including one year of procurement, contractual, project management, or related experience

Demonstrated passion and commitment to Sexual and Reproductive Health and Rights including access to safe abortion services. 

Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills

Demonstrated experience multitasking with attention to detail, organization, and time management skills

Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives

Excellent customer service and interpersonal skills

Works independently and as part of a team

Demonstrated resourcefulness in problem-solving and initiative to learn new skills

Strong knowledge of Google workspace

Previous experience working in international development and/or living or conducting volunteer work in developing countries is a plus

Willingness to travel up to 4 weeks per year

Timelines 

  • Review of applications – Rolling basis 
  • Offer/Contracting – As soon as the applicant has been identified.  
  • Location – Abuja 
  • Contract duration – 3 months until December 2022 (with one-month probation) 
  • Working hours – full time  
  • Salary Scale – 80,000 – 150,000 NGN based on experience 

How to apply 

To apply for the post, please send a letter of application stating your motivation and the skills that you would bring to this specific post along with your resume /CV by email to  recruitment@yncsd.org . Documents must be in English, stated: “Senior Programme Associate” in the email subject line. The deadline to apply is 15 August 2022, applications will be reviewed on a rolling basis.

 

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